Job Posting - Executive Administrative Assistant

Location Jefferson City, MO
Salary Based Upon Credentials
Closing Date Open Until Filled

Interested candidates should:

Submit a cover letter, resume and copy of transcripts to fax: 573-522-9814 or email: HRHelpdesk@ded.mo.gov.

PURPOSE

To provide executive-level administrative support to the State of Missouri’s Military Advocate and coordinate office operations of the Business Development Unit.  These offices are responsible for coordinating business customer engagement activities throughout the state with a specific emphasis on preserving and protect Missouri’s military installations and agencies, in addition to enhancing our state’s defense industries.  The Military Advocate serves as the liaison between state and federal branches of government and while also serving as the Executive Director of the Missouri Military Preparedness and Enhancement Commission (MMPEC). 

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential function of the job with or without reasonable accommodations.

  • Research available material and customer databases, gather, compile and verify information including statistical data
  • Prepare technical and customized reports, presentations, and other informational materials including charts and graphs via PowerPoint or related publication software
  • Coordinate the logistical arrangements for Existing Business Support Advisory Committee and MMPEC meetings and for other meetings and travel, including lodging, air travel, state vehicles, expense accounts, supplies, printing and other business needs
  • Schedule meetings; maintain calendars and schedules; record meeting minutes as necessary
  • Prepare and edit business correspondence
  • Track expenditure information and provide status reports relating to the Office of Military Advocate budget
  • Establish and maintain filing systems; prepare and/or oversee the preparation of records for storage and/or archiving in accordance with the State of Missouri Record Retention Schedules
  • Exercise independence and initiative in the performance of responsibilities under general supervision
  • Occasional day travel
  • Perform other related work as assigned

REQUIRED COMPETENCIES

  • Strong written and oral communications skills
  • Ability to establish and maintain effective working relationships with department officials, federal, state and local officials, government and community leaders, and the public
  • Ability to take complex industry related information and compose written materials
  • High-proficiency with the Microsoft suite including Power Point or a comparable production software for presentations.
  • Communicate clearly and accurately with constituents contacts to plan, organize and complete complex assignments within given deadlines
  • Ability to travel in the performance of assigned duties required
  • Ability to demonstrate regular and predictable attendance

QUALIFICATIONS

A Bachelor’s degree from an accredited college or university; or four or more years of administrative support work experience performing related duties.

Prior service in the U.S. military—Active, Reserves or National Guard—is highly desirable, but not required.